Guide For Suppliers
This webpage is a guide for current or prospective suppliers of goods or services to Red Deer Polytechnic.
Organization Name Change
As our organization - Red Deer College - continues to evolve as a post-secondary institution and expand its breadth of programming and scope of opportunities for learners, we are excited to share with you that we now operate under our new name Red Deer Polytechnic. The name, Red Deer Polytechnic, was supported by the College’s Board of Governors and is now officially approved by the Government of Alberta, effective July 1, 2021.
Along with the new name, we have adopted a new email domain. Our email format has changed from ending in @rdc.ab.ca to ending with @rdpolytech.ca, and as a result a sample email address of an employee at Red Deer Polytechnic is now firstname [dot] lastname [at] rdpolytech [dot] ca.
In the coming months we will continue to update our website and policies, forms and other materials with the new name and logo.
Please update your records, account information and contact information to reflect these changes.
Our campus locations, mailing addresses and phone numbers remain the same. This rebranding will not affect any current contracts, offers, account numbers, bank accounts, tax identification or any invoicing information.
If you have any questions, please direct general Finance related questions to Finance [at] rdpolytech [dot] ca. For other more specific inquiries related to
Accounts Payable, contact AccountsPayable [at] rdpolytech [dot] ca
Risk Services, contact RiskServices [at] rdpolytech [dot] ca
Purchasing, contact Purchasing [at] rdpolytech [dot] ca
Accounts Receivable, contact Cashier [at] rdpolytech [dot] ca
Authorizing Purchases
Red Deer Polytechnic does not accept responsibility for goods or services delivered without an authorized purchase request. Acceptance of a Purchase Order from the Polytechnic constitutes acceptance of all the terms and conditions associated with the order.
Payment of Invoices
Red Deer Polytechnic now offers vendors the option of emailing invoices directly to Accounts Payable. Invoices must be attached to the mail in PDF format. All invoices must be clearly legible.
Payments are issued on a cheque or direct deposited into vendor’s bank account on terms net 30, or paid by a virtual credit card upon receipt of an approved invoice in Financial Services at Red Deer Polytechnic.
When funds are deposited, the Polytechnic sends an electronic copy of the direct deposit notice to the vendor’s designated e-mail address. If you wish to enroll your company into our direct deposit system, please fill out the Vendor Direct Deposit form and send to Accounts Payable.
When invoice is paid by a virtual credit card, the vendor receives an email from the card issuer with the details of the payment (invoice numbers, amounts etc.) and instructions to accept the payment. To enroll your company into this payment program and take advantage of the accelerated payment, accountspayable [at] rdpolytech [dot] ca (subject: Virtual%20Credit%20Card%20Payment) (email) Accounts Payable with the subject line "Virtual Credit Card Payment" and provide in the body of the email:
- Company name,
- Accounts Receivable remittance (mailing) address,
- City, province and postal code,
- Contact name and title,
- Contact phone number, and
- Remittance email address (a department email or designated person to process card transaction payments).
Questions regarding specific invoice payment should be directed to AccountsPayable [at] rdpolytech [dot] ca (Accounts Payable).
Business Opportunities
Red Deer Polytechnic posts competitive bidding opportunities to request proposals, quotations and tenders on the Alberta Purchasing Connection (APC) website. This includes, but is not limited to goods, services, consulting and construction. You can search for opportunities, view summaries, express interest and download complete bidding packages. Be sure to take a look - we look forward to working with you.
Location and Contact Information
Accounts Payable and Purchasing business hours are between 8:00 a.m. and 4:30 p.m. Monday through Friday. Purchasing services’ visiting hours are by appointment only.
Accounts Payable - Phone: 403.342.3340/3341 | Email: AccountsPayable [at] rdpolytech [dot] ca
Purchasing - Phone: 403.342.3366/403.356.4917 | Email: Purchasing [at] rdpolytech [dot] ca
Facsimile - 403.343.4063
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