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COVID-19 Vaccine Program

COVID-19 Vaccination Program Overview 

Red Deer Polytechnic’s COVID-19 vaccine program is being implemented to help protect students, employees and visitors who are part of our campus community.  

The following information is available: 

UPDATE – November 25, 2021: Update for Winter Term and Vaccine Verification 

Full vaccination required for Winter 2022 Term 

Further to our previous update, Red Deer Polytechnic has determined that all students and employees must be fully vaccinated or have an approved Red Deer Polytechnic exemption for Winter 2022 Term (starting January 1). This applies to those who are on campus and to those who are learning and working online. Full details are available on our website.  

Vaccine Verification using the SAFE RDC App 

Red Deer Polytechnic is implementing digital vaccination verification for all students and employees using the SAFE RDC app. This verification process will help to streamline access to campus by providing students and employees with an approved, Red Deer Polytechnic-specific QR code. This will be required starting January 1, 2022. 

Learn more below: 

 

Red Deer Polytechnic’s vaccine program is in alignment with Alberta's public health measures. 

Everyone who attends our campuses in person for any reason is required to follow all Red Deer Polytechnic COVID-19 protocols and all current public health measures in Alberta.  

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Important Dates

Updated November 25, 2021: 

Until November 1:  

  • If you received your first dose on or before October 4, and you have not yet received your second dose, you can access campus without a rapid test until November 1. 

November 1: 

  • Final day to receive your second dose of an approved COVID-19 vaccine to be granted entry to campus without requiring rapid testing. 

Starting November 2:  

  • If you only have a single dose of an approved vaccine, you are required to rapid test
    • Until you receive your second dose and the 14-day period after the second dose has passed, OR 
    • Until the last day you intend to be on campus 
  • If you receive your second dose of an approved COVID-19 vaccine: 
    • You will be required to rapid test for the two-week period following your vaccination. 
    • You must update your COVID-19 vaccination declaration on TheLoop

November 14:  

  • You must be fully vaccinated (with two doses) to attend any in-person activities on our campuses, OR  
  • You must continue to complete and provide proof of a negative rapid test result or an approved exemption
  • You must update your COVID-19 vaccination declaration (if you haven't yet recorded your second dose.) 

Starting November 15: 

  • All residents of Alberta will need to provide proof of vaccinations through a QR code provided by the Government of Alberta.  
    • This QR code can be a screen shot on your phone or it can be printed as a hard copy. 
    • Please ensure that the dates of your vaccinations are visible on your screenshot. 
  • Out-of-province and international residents can continue to provide the proof of vaccination provided by their province/country. 
  • Information about Winter 2022 Term will be provided.  

Starting November 29: 

  • Students and employees are required to start uploading their vaccination documents using the SAFE RDC app. 
  • This will result in a Red Deer Polytechnic-specific QR code that students and employees will need to access campus starting January 1, 2022. 

December 3: 

  • Final day for employees to upload their vaccination documents using the SAFE RDC app.

December 17:  

  • Final day for students to upload their vaccination documents using the SAFE RDC app.

Read the Checking for Proof of Vaccination section to learn about the information you will be required to have available each time you come to campus.   

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Access to Main Campus - November and December

Updated October 29, 2021:

In November and December, access to main campus will continue to be reduced. The following entrances are open (see maps for locations): 

  • Main Entrance 
    • Open 24 hours per day, 7 days per week 
    • Document checks will take place on random days
  • Four Centres (east entrance)  
    • Open 7:00 am to 5:30 pm, Monday to Friday 
    • Document checks will take place on random days
  • 1500 Wing (near the Arts Centre)  
    • Open 7:00 am to 5:30 pm, Monday to Friday 
    • Document checks will take place on random days
  • The Marketplace (Residence Towers entrance) 
    • Open 7:00 am to 5:30 pm, Monday to Friday 
    • Document checks will take place on random days
  • Child Care Centre 
    • Open 7:00 am to 5:30 pm, Monday to Friday 
    • Document checks will take place on random days
  • Gary W. Harris Canada Games Centre 
    • North entrance (parking lot side) 
      • Open 5:45 am to 9:15 pm, Monday to Friday 
      • Open 7:45 am to 8:45 pm, Saturday and Sunday 
      • Document checks will take place every day during these hours 
    • South entrance (park side) 
      • Open 7:00 am to 5:30 pm, Monday to Friday 
      • Document checks will take place every day during these hours 

Each time you come to Red Deer Polytechnic's campuses, you should be prepared to: 

  • Provide your government-issued identification showing your name, date of birth and signature, and one of the following: 
    • Proof of vaccination (showing at least one dose given at least two weeks prior to arriving on campus), 
    • Proof of a negative COVID-19 rapid test (taken within 72 hours of arriving on campus), or 
    • An approved vaccination exemption 

Proof of vaccination can be provided as an electronic copy on your mobile device or printed copy. Albertans turning 12 and older can get their vaccine record with QR code at alberta.ca/CovidRecords.  

Your vaccination record will not be kept by Red Deer Polytechnic. Please always keep it handy while you are on our campuses for future compliance audit checking. 

Please be kind to the individuals who are checking your documents. We are conducting compliance auditing of the vaccination program as part of our continuing efforts to help keep everyone in our campus community safe during the pandemic. 

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Declaring Your Vaccination Status 

Update October 27, 2021: All students, faculty and staff must complete the Red Deer Polytechnic COVID-19 vaccination declaration, available on TheLoop. This declaration is mandatory for all students and employees, whether you are coming to campus or learning/working entirely online

Why is it mandatory for everyone to complete the vaccine declaration form? 
As part of the Government of Alberta’s vaccination requirement program, Red Deer Polytechnic is required to identify our understanding of the vaccination status for all members of our community, including students and employees. 

Does everyone need to complete the vaccine declaration, even if they will not be on campus? 
Yes. Based on requirements from the government, all students and employees must complete the form. This applies to:  

  • Those who are on campus regularly or casually, as well as those who study or work entirely online 
  • Those who are fully vaccinated, partially vaccinated or unvaccinated, as well as anyone who chooses not to disclose their vaccination status 

What if I don’t want to disclose my vaccination status? 
On the vaccine declaration, you can choose one of four options for your status: fully vaccinated, not vaccinated, partially vaccinated, or vaccine status not disclosed. These options provide you with the opportunity to select the best fit for your situation.   

Information for Those Coming to Campus (Students and Employees) 

The following applies to anyone coming to campus full-time, part-time or casually, for scheduled or non-scheduled reasons.   

By November 14:

  1. You must complete your vaccination declaration form, found on TheLoop.  
    • This applies if you are fully vaccinated, partially vaccinated, unvaccinated or if you choose not to disclose your vaccination status.  
  2. You should update your vaccination declaration form if you need to (i.e. if you received a second vaccination). You can resubmit the form on TheLoop
  3. You will need to be fully vaccinated to come to campus. Questions about this? See Important Dates or Access to Main Campus. 
Information for Online Learners and Employees 

The following applies to anyone learning or working entirely online (who will not be coming to campus for any reason). 

By November 14:

  1. You must complete your vaccination declaration form, found on TheLoop.  
    • This applies if you are fully vaccinated, partially vaccinated, unvaccinated or if you choose not to disclose your vaccination status.  
    • On the form, you will be able to select No if you will not be coming to Red Deer Polytechnic’s campuses in Fall Term. 
    • This will lead you to a series of other questions to complete your declaration. 
  2. You should update your vaccination declaration form if you need to (ie. if you received a second vaccination). You can resubmit the form on TheLoop.  

If your situation changes:

  1. If you need to come to campus for any reason, you should update your form on TheLoop to indicate this.   
  2. Review the Vaccination Program information for important dates on receiving your vaccination. 

Also by November 14:
You will need to be double vaccinated to come to campus. Questions about this? See Important Dates or Access to Main Campus.

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Information for Visitors to Our Campuses and Learning Centres

The following information applies to visitors who attend Red Deer Polytechnic's campuses, learning centres and other facilities for any reason:

  • Please review the Important Dates section.
    • All individuals are required to follow the protocols outlined depending on whether you have received a single dose or are fully vaccinated (having received two doses) with an approved COVID-19 vaccination.
    • Please note that, starting in January 2022, all individuals will need to be fully vaccinated to come to Red Deer Polytechnic’s campuses, learning centres and other facilities.
  • Each time you come to Red Deer Polytechnic, please also:
    • Complete the SAFE RDC app – Visitor Button questionnaire before you arrive. The SAFE app is available for free.    
      • To download on an Apple device, type SAFE RDC in the app store
      • To download on all other devices, type in SAFERDC   
    • Be prepared to always provide your government-issued identification showing your name and date of birth and one of the following: 
      • Proof of full vaccination (given at least two weeks prior to arriving on campus), or 
      • Proof of a negative COVID-19 rapid test (taken within 72 hours of arriving on campus)

You may be requested to show your government-issued ID and vaccination documents upon arrival, or at any time while you are on Red Deer Polytechnic's campuses, learning centres or other facilities. 

Face coverings are required while indoors at all times, and everyone is asked to maintain a two-metre physical distance with others, whenever possible. Please review additional COVID-19 protocols our institution has implemented to help ensure the health and safety of everyone in our campus community, including our visitors.

Youth Visitors

Youth (under age 18) do not need to provide government-issued identification, but they will need to provide proof of vaccination or a negative rapid test result, as noted in the details outlined below: 

Ages 0 to 11

  • No requirements for access to campus unless using the services of the Child Care Centre  
  • Parents of youth in the Child Care Centre have been contacted directly with information. 

Ages 12 to 17 (participating in youth activities)

  • If participating in youth-only activities, there is no requirement to produce vaccination documentation or negative rapid test.  
  • For youth activities in the Gary W. Harris Canada Game Centre, Kevin Sirois Gymnasium, and Main Campus Gymnasium, alternative entry doors have been identified using signage and are required to be used. Participants are to enter and exit the facility through these doors and are not permitted to access any common areas of the facility.

Ages 12 to 17 (participating in youth/adult combined activities)

  • If participating in youth/adult combined activities (e.g. drop-in recreation, use of Collicutt Performance Fitness Zone), attending facility events (e.g. Kings & Queens home games, ACAC or other sport/art performances) or accessing any services, please be prepared to show your: 
    • Proof of full vaccination (given at least two weeks prior to arriving on campus), OR 
    • Proof of a negative COVID-19 rapid test (taken within 72 hours of arriving on campus). 
  • If you only have a single dose of an approved vaccine, or if you choose to remain unvaccinated, you will be required to provide proof of a negative COVID-19 rapid test 
  • Any door may be used to access our campuses. Please review which doors are currently open on our main campus.

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Checking for Proof of Vaccination Status (Compliance Auditing) 

Update November 25:

Please note: Starting January 1, 2022, students and employees will be required to provide proof of vaccination through a Red Deer Polytechnic-specific QR code. Details on how to get this code are described in Vaccination Verification Using the SAFE RDC App

Previous Update - November 1, 2021:

Each time you come to Red Deer Polytechnic’s campuses, you should be prepared to:  

  • Provide your government-issued identification showing your name, date of birth and signature, and one of the following:  
    • Proof of vaccination (showing at least one dose given at least two weeks prior to arriving on campus),  
    • Proof of a negative COVID-19 rapid test (taken within 72 hours of arriving on campus), or  
    • An approved vaccination exemption 

Proof of vaccination: 

  • Starting November 15: All residents of Alberta will need to provide proof of vaccinations through a QR code provided by the Government of Alberta.  
    • This QR code can be a screen shot on your phone or it can be printed as a hard copy. 
    • Please ensure that the dates of your vaccinations are visible on your screenshot. 
  • Out-of-province and international residents can continue to provide the proof of vaccination provided by their province/country.  

Please note: Your vaccination record will not be kept by Red Deer Polytechnic. You will be required to have it available each time that you come to our campuses. 

Please be kind to the individuals who are checking your documents. By working together, we can all contribute to a healthy and safe campus community. 

Random Audits 
In addition to potential vaccination document checks upon entry

  • Students can expect random vaccination audits to be conducted in advance of class start times: 
    • Proof of vaccination, a negative rapid test result or an approved exemption must be shown.   
  • Students and employees will also be chosen at random for vaccination audits and can expect an email or phone call from Red Deer Polytechnic. 
    • Individuals will be requested to confirm and show proof of vaccination or negative rapid test results. 

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Vaccine Verification Using SAFE RDC App

New information November 25, 2021: 

For the Winter 2022 Term, Red Deer Polytechnic is implementing digital vaccination verification for all students and employees using the SAFE RDC app. This verification process will help to streamline access to campus by providing students and employees with an approved, Red Deer Polytechnic-specific QR code that will provide proof of their vaccination or their approved Red Deer Polytechnic exemption. This will be required starting January 1, 2022 (Winter term and apprenticeship intakes) for all students and employees, whether you are coming to campus or learning and working entirely online.  

Please note: this process is only for students and employees. Visitors to Red Deer Polytechnic’s campuses and learning centres should follow the processes outlined for visitors

Timelines 

  • Students will have from November 29 to December 17, 2021 to upload their documents 
  • Employees will have from November 29 to December 3, 2021 to upload their documents 
  • Starting January 1, 2022, all students and employees will use their approved Red Deer Polytechnic QR code to access campus 

Additional Details 

  • Students and employees will upload their documents using the SAFE RDC app (see details below). 
  • If you have an approved Red Deer Polytechnic exemption, you will also upload this using the SAFE RDC app.  
  • After documents have been uploaded, you will receive an orange (temporary) QR code, indicating that your document has been received and will be reviewed by a Red Deer Polytechnic employee. 
  • Once your documents have been verified: 
    • Your QR code on the SAFE RDC app will turn green, and you will receive an email to your Red Deer Polytechnic email that states your vaccination status has changed on the SAFE RDC app. 
    • You are approved to come to Red Deer Polytechnic’s campuses and learning centres. 
    • Please note: we will verify your documents as soon as possible, but this process may take up to 2 business days. 
  • Starting January 1, you should be prepared to present your vaccine verification (Red Deer Polytechnic QR code) when you come to our campuses or learning centres. 

The SAFE RDC app provides a secure way to upload your documents, and we are taking additional measures to protect your privacy.  

  • 72 hours after your documents have been verified, they will be purged from the SAFE RDC app system, and they will not be saved. 
  • When you display your Red Deer Polytechnic QR code, it will not show your vaccination or exemption status. It will simply indicate that your passport has been approved, accompanied by a green QR code.

Steps to Upload Your Vaccine Documents 

  1. First, you will need to:
    • Take a photo or screenshot of your COVID-19 immunization record:
      • Alberta residents will need to provide proof of vaccinations through a QR code provided by the Government of Alberta.
      • Out-of-province and international residents will need to provide a photo or screenshot of the vaccination from their province/country. This will need to provide your name, vaccine name and dates of doses.
  2. Then, download the SAFE RDC app for free, if you do not have it already.
  3. Finally, open the SAFE RDC app and follow the instructions on these screenshots to upload your documents.
  4. After you have submitted your documents, you can use the SAFE RDC app to see the status of your verification and to access your QR code, as described in these screenshots.

 

Why is it mandatory for all students and employees to upload their vaccine documents? 

As part of the Government of Alberta’s vaccination requirement program, Red Deer Polytechnic is required to identify our understanding of the vaccination status for all members of our community, including all students and employees. 

Do all students and employees need to upload their vaccine documents, even if they will not be on campus? 

Yes. Based on requirements from the government, all students and employees must upload their documents. This applies to: 

  • Those who are on campus regularly or casually 
  • Those who learn or work entirely online 

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Rapid Testing 

Updated November 1, 2021: 

Read the Important Dates section to understand timelines for vaccinations, as it relates to your situation.  

You will be required to provide proof of a rapid test: 

  • If you only have a single dose of an approved COVID-19 vaccine as of November 2, 2021 (see Important Dates for details) 
  • If you choose to remain unvaccinated  
  • If you choose not to disclose your vaccination status  
  • If you have an approved exemption that requires the accommodation of rapid testing   

You must be prepared to provide your negative rapid test results to Red Deer Polytechnic, completed within the previous 72 hours of each time you attend our campuses for any purpose. If you attend campus daily, this means you will need to complete two tests each week. You will be required to cover the costs of these tests.  

Types of rapid tests and required information: 

  • The test result should be a written or printed copy that indicates you have tested negative for COVID-19 on a Health Canada approved rapid antigen, rapid PCR, or lab-based PCR test approved by Health Canada or the lab accreditation body of jurisdiction. 
  • Valid test results should be a written or printed copy that clearly outlines the type of test, time of sample collection, clear indication of a negative result, and the laboratory that completed the test, if applicable. 
  • Tests must not be from the Alberta Health Services public COVID-19 testing system. 

You can receive an approved rapid test for any pharmacy that provides such tests. Some pharmacies in Red Deer that provide approved COVID-19 rapid tests are: 

  • Sobeys Pharmacy #3105 (Address: 2110 50 Avenue) 
  • Safeway Pharmacy 8877 (Address: 4408 50 Avenue) 
  • Sobeys Pharmacy #1147 (Address: #200, 6380 50 Avenue)  

Have your proof of rapid testing available at all times when you are on Red Deer Polytechnic's campuses or learning centres, as described in the Checking for Proof of Vaccination section.   

COVID-19 testing system. 

Rapid testing for the Winter Term (starting January 2022)

For Winter 2022 Term, please be aware: 

  • The rapid testing program will not be available as an option.  
    • Except if you have an approved accommodation 
  • All individuals must be fully vaccinated to attend any in-person activities on our campuses, including attending classes, work or other activities. 

This decision aligns with other post-secondary institutions that have also implemented vaccination programs.   

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Exemptions  

Red Deer Polytechnic acknowledges that in limited circumstances and in accordance with the Alberta Human Rights Act, exemptions may be provided to the vaccine requirement for medical or religious reasons.

Update November 1, 2021: Medical notes from physicians will no longer be accepted for individuals looking to access our campuses. If you wish to request a medical exemption from Red Deer Polytechnic, please follow the steps detailed below. 

Update October 15, 2021: Based on information from the Chief Medical Officer of Health, Advanced Education and the advice of legal counsel, Red Deer Polytechnic will consider applications for medical exemptions from students and employees. Religious exemption requests will only be considered for employees.  

If you are seeking an exemption, please follow the appropriate process identified below. 

 

Medical Exemptions 

Individuals requesting a medical exemption will need to follow these steps:  

  1. Print the Medical Exemption Declaration form and have your physician or nurse practitioner complete the form. They will need to provide reason(s) supporting the accommodation along with their signature.  
  2. Complete the online Request for Exemption from Mandatory Vaccination form. To submit this form, you will be required to attach the completed Medical Exemption Declaration form. Only forms that are complete will be processed. A request for further information may be required.  
  3. Interim-rapid testing requirements will apply.  
  4. Individuals who receive approved exemption requests will be notified directly,  and accommodations for their specific situation will be discussed.

Please note, individuals with a history of a lab-confirmed COVID-19 infection who have no contraindications can be provided with all COVID-19 vaccines.  

Religious Exemptions  

Updated October 15, 2021: Based on the advice of legal counsel and in consideration of direction provided by the Chief Medical Officer of Health and Advanced Education, only employees of Red Deer Polytechnic are eligible to apply for religious exemptions. Student requests will not be accepted or processed. 

Employees requesting a religious exemption will need to follow these steps: 

  1. Print the Religious Exemption: Declaration of Religious Leader form and have your religious leader review and complete the form. They will need to provide faith-based reason(s) supporting the accommodation along with confirmation of how long you have been a member of the religion. 
  2. Complete the Statement of Religious Belief form. On this document, you explain how your faith and practice precludes you from being vaccinated.  
  3. Complete the online Request for Exemption from Mandatory Vaccination Form. Only forms with the two completed attachments from you and your religious leader will be processed. A request for further information may be required.  
  4. Interim-rapid testing requirements will apply.  
  5. Individuals who receive approved exemption requests will be notified directly, and accommodations for their specific situation will be discussed.

Privacy Information 

As a public post-secondary institution, Red Deer Polytechnic will ensure your personal information is collected, used and stored in compliance with Alberta’s Freedom of Information and Protection of Privacy Act (FOIP). 

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Information for International Students

Starting November 30, 2021, the Government of Canada has expanded its list of World Health Organization-authorized COVID-19 vaccines that will be accepted. Please see the Government of Canada website for full details. 

Contact Red Deer Polytechnic's International Department if you have any questions about becoming an international student. 

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Questions?  

As we introduce this new vaccine program, we understand you may have questions or concerns.  

We encourage you to review the Frequently Asked Questions for Students and Employees.  

You may also email us and we will respond to you as quickly as possible:   

Students: email studentconnect [at] rdpolytech [dot] ca 
Employees: email elr [at] rdpolytech [dot] ca 

Contact Us

Red Deer Polytechnic Inquiries

Mon-Fri 8:30 am - 4:30 pm
Main Phone: 403.342.3400
Toll-free: 1.888.732.4630 (in Canada only)
Email: inquire [at] rdpolytech [dot] ca


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