Finance
Important Notice!
As you may be aware, the Canadian Union of Postal Workers (CUPW) has started a national strike. As per the notice published on the Canada Post website, the organization’s operations will be shut down for the duration of a national strike and customers will experience delays. This will have a significant impact on Red Deer Polytechnic's (RDP) ability to deliver documents and cheque payments to its vendors. Please note that RDP has no control over the duration of a service disruption. If you have not already done so, we recommend that vendors sign up for receiving payments through direct deposit by completing this form. By using direct deposit your organization can receive payments from RDP if the payments come due and a cheque cannot be mailed. If you have any questions, please call RDP’s Finance department at 403.342.3340 or 403.342.3341.
We appreciate your understanding and cooperation during this time.
Accounts Payable at RDP
Our Finance Department
RDP's Finance department is responsible for recording and reporting information about the financial activities of the Polytechnic's departments and for the high-level monitoring of the integrity of financial transactions.
Our team is committed to providing timely and comprehensive financial services in a supportive and respectful manner, according to Generally Accepted Accounting Principles (GAAP).
Our Role
Whether you are a student, a customer, a vendor or an employee at Red Deer Polytechnic, the Finance team is here to help you with:
- Accounts payable
- Capital asset management
- Financial planning & analysis
- General accounting
- Purchasing
- Purchasing card program
- Student accounts, cash receipts and petty cash
Guide For Suppliers
Authorizing Purchases
Red Deer Polytechnic does not accept responsibility for goods or services delivered without an authorized purchase request. Acceptance of a Purchase Order from the Polytechnic constitutes acceptance of all the terms and conditions associated with the order.
Payment of Invoices
Red Deer Polytechnic now offers vendors the option of emailing invoices directly to Accounts Payable. Invoices must be attached to the mail in PDF format. All invoices must be clearly legible.
Payments are issued on a cheque or direct deposited into vendor’s bank account on terms net 30, or paid by a virtual credit card upon receipt of an approved invoice in Finance at Red Deer Polytechnic.
When funds are deposited, the Polytechnic sends an electronic copy of the direct deposit notice to the vendor’s designated email address.
If you wish to enrol your company into our direct deposit system, please fill out the Vendor Direct Deposit form and email the form to Accounts Payable.
When invoice is paid by a virtual credit card, the vendor receives an email from the card issuer with the details of the payment (invoice numbers, amounts etc.) and instructions to accept the payment. To enrol your company into this payment program and take advantage of the accelerated payment, email Accounts Payable with the subject line "Virtual Credit Card Payment" and provide in the body of the email:
- Company name
- Accounts Receivable remittance (mailing) address
- City, province and postal code
- Contact name and title
- Contact phone number and
- Remittance email address (a department email or designated person to process card transaction payments).
Business Opportunities
Red Deer Polytechnic posts competitive bidding opportunities to request proposals, quotations and tenders on the Alberta Purchasing Connection (APC) website. This includes, but is not limited to goods, services, consulting and construction.
You can search for opportunities, view summaries, express interest and download complete bidding packages. Be sure to take a look - we look forward to working with you.