Finance
Our Finance Department
RDP's Finance department is responsible for recording and reporting information about the financial activities of the Polytechnic's departments and for the high-level monitoring of the integrity of financial transactions.
Our team is committed to providing timely and comprehensive financial services in a supportive and respectful manner, according to Generally Accepted Accounting Principles (GAAP).
Our Role
Whether you are a student, a customer, a vendor or an employee at Red Deer Polytechnic, the Finance team is here to help you with:
- Accounts payable
- Capital asset management
- Financial planning & analysis
- General accounting
- Purchasing
- Purchasing card program
- Student accounts, cash receipts and petty cash
Guide For Suppliers
Authorizing Purchases
Red Deer Polytechnic does not accept responsibility for goods or services delivered without an authorized purchase request. Acceptance of a Purchase Order from the Polytechnic constitutes acceptance of all the terms and conditions associated with the order.
Payment of Invoices
Red Deer Polytechnic now offers vendors the option of emailing invoices directly to Accounts Payable. Invoices must be attached to the mail in PDF format. All invoices must be clearly legible.
Payment options:
- Virtual credit card payment upon receipt of an approved invoice in Finance (net 0 terms),
- When invoice is paid by a virtual credit card, the vendor receives an email from the card issuer with the details of the payment (invoice numbers, amounts etc.) and instructions to accept the payment. There is no change to your existing card acceptance procedure.
- When you accept payment by Visa virtual credit card, you can expect environment friendly, paperless process that streamlines your accounts receivable process and reduces exposure to fraud, misplaced or lost cheques.
- To enroll your company into this payment program and take advantage of the accelerated payment and improved cash flow, email Accounts Payable with the subject line "Virtual Credit Card Payment" and provide in the body of the email:
- Company name
- Accounts Receivable remittance (mailing) address
- City, province and postal code
- Contact name and title
- Contact phone number and
- Remittance email address (a department email or designated person to process card transaction payments).
- Direct deposit into vendor’s bank account or cheque on terms net 30.
- When funds are deposited, the Polytechnic sends an electronic copy of the direct deposit notice to the vendor’s designated email address.
- If you wish to enroll your company into our direct deposit system, please fill out the Vendor Direct Deposit form and email the form to Accounts Payable.
Business Opportunities
Red Deer Polytechnic posts competitive bidding opportunities to request proposals, quotations and tenders on the Alberta Purchasing Connection (APC) website. This includes, but is not limited to goods, services, consulting and construction.
You can search for opportunities, view summaries, express interest and download complete bidding packages. Be sure to take a look - we look forward to working with you.